janet tompson

Have you seen employees using biometric readers or access cards at their workplace? Well, these software are used to mark their attendance in the workplace. The trend of having time and attendance software in an organization has increased over the years. It has become mandatory to use such software for maintaining the number of leaves in real time. American Payroll Association's survey indicates more than 65% of organizations gathered their employees' attendance using an automated time and attendance software or had plans to shift to such a system. Importance of having a time and attendance management software at work Check out the 8 reasons given below to know about the importance of using an attendance management system at work! 1. Increase in productivity With company sizes expanding everyday, it is difficult to manage attendance using the traditional manual process. Thus, an attendance management system helps in eliminating the hassle of creating time cards, schedules and manual payroll creation. It helps in simplifying this process by keeping a real-time track of all the employee leaves and work hours in a hassle-free manner. Further, lowering this hassle also saves your time and effort with an increase in profit share. Moreover, all the attendance information can be directly transferred to the payroll system for faster salary dispersal. 2. High accuracy guarantee The main drawback of the manual system was careless human error. With the implementation of the automated attendance system, you can easily switch to high-precision time monitoring which will minimize any unnecessary errors that may arise otherwise. With higher accuracy in data, the performance as well as payroll data will always be accurate. 3. Added Flexibility With the trending remote working culture, the employees are all working globally in a connected environment. At such a time, attendance and time management software helps to track their time using smartphones or other devices to get their employees working in the organizations without any hassle. This added flexibility is crucial for employees to feel like working in the office even at home. 4. Real-time attendance tracking All such attendance software are cloud based making them extremely easy to operate and access anytime. Owing to this, clearing payroll becomes super easy since the real-time tracking facilitates the HR to pay employees with just a few clicks. Along with this, one can schedule in advance so that there is no delay in dispersing the payroll to each employee. They also direct all the employee activities in real time. 5. Instant Insights With the implementation of this amazing attendance management system, the HR can generate an accurate summary of an employee's absent days, overtime days etc., to get a custom report for each employee's monthly data. It will help in building more transparency and formulate new accurate attendance related policies related to work and leave hours, days etc. without any hassle. With graphical insights handy, it becomes easier for managers to understand the attendance data in a jiffy. 6. High-end Security Most of the attendance management software have in-built security features to keep all employee details private and fully confidential. The addition of a biometric system is considered the most secure since it has a reliable architecture and never leads to theft of any sort. Cyber security firms and other data related service providers focus on security the most to safeguard the privacy of customers and never fall prey in the hands of attackers. 7. Regulation Since inaccurate data and employee records can violate the labor laws and simultaneously cost a lot for paying overtime, regulating the employees’ hours tracking helps in imparting fair compensation to all the employees who deserve the extra compensation for their extra dedication. An integrated payroll and attendance system makes this process more simple and seamless. 8. Excellent Integration Along with attendance, there are different integrations that can be made based on 3rd party additions such as biometric readers or swipe card features. In case, your company works fully remotely, GPS based monitoring can be done that tends to work perfectly as per your attendance policies. You can even create your own attendance policies and try to maintain them even if the employees work at different times. The Bottom Line Now that you have known all the amazing benefits of attendance and time management software, it is time to get one for your company. Mind you! It will ease your HR’s burden tremendously and regulate your company’s functioning in a perfectly organized way.